Letterhead Printing for Companies: Specifications, Pricing & What to Get Right

By Rajesh Aggarwal, Proprietor · May 2026 · 6 min read

A company letterhead is one of the few printed materials that reaches clients, vendors, banks, lawyers, and government offices — often carrying legally significant communications. Yet many companies in Delhi NCR order letterheads the same way they would order photocopy paper: by price per ream. This guide covers what actually separates a professional letterhead from a mediocre one, the paper and print specifications worth paying for, and realistic 2026 pricing for bulk orders in Gurugram.

Standard Letterhead Specifications

Before customising, these are the baseline specifications for a corporate letterhead in India:

Size: A4 (210mm × 297mm) — universal for India. Legal (216mm × 356mm) used in some government and legal contexts.
Paper weight: 90–100 GSM for standard office use; 120 GSM for premium correspondence; 80 GSM is too lightweight for a quality impression.
Paper type: Bond (uncoated, wood-free) — the standard for letterheads. Coated paper (glossy or matte art paper) is not suitable as ink from pens and printers does not adhere well.
Printing: Typically 1–4 colour on one side (letterhead) with a light watermark or footer on the reverse for premium runs.
Quantity: MOQ 500 sheets for offset; 100 sheets for digital.

Paper Choice: The Variable That Matters Most

Most letterhead buyers spend time picking colours and fonts. But the first thing a recipient notices is the paper in their hand. That physical impression happens before they read a single word.

Standard Bond Paper (80–90 GSM)

The paper used in most office printers. Adequate for internal memos and routine correspondence. Does not project a premium image. Cost-effective for high-volume everyday use — think 5,000–10,000 sheets for a mid-size office.

Premium Bond / Writing Paper (100–120 GSM)

Noticeably heavier in hand. Used by law firms, chartered accountants, banks, and senior executives for formal correspondence. Accepts pen ink cleanly without bleed-through. At 120 GSM, the sheet holds a distinct rigidity that reads as quality. This is the segment where spending slightly more per sheet is justified by the impression it makes.

Conqueror, Laid, or Watermarked Paper (90–100 GSM)

Specialty papers with subtle texture (laid lines) or embedded watermarks. Historically associated with government and legal institutions. Still used by law firms, chartered accountants, and senior correspondence in corporate India. These papers cost 3–5× more than standard bond but are unambiguously premium. Not suitable for inkjet office printers — intended for laser output or pre-printed with typed content added later.

Recycled or Eco-Certified Paper

Increasingly requested by companies with sustainability mandates or ESG reporting requirements. Available at 80–100 GSM, FSC-certified. Typically 15–25% more expensive than standard bond of the same weight.

Print Specifications: Colour, Coverage, and Technique

Full-Colour (4C CMYK) vs Spot Colour (1–2C)

Most company letterheads use 1–3 brand colours at most. For low-colour-count designs, spot colour offset printing (using Pantone or mixed inks) gives more accurate colour matching than 4C CMYK — critical for logos where brand colour is precise. If your logo uses a specific Pantone reference, specify it. 4C printing is fine for complex multi-colour designs or photographic elements in the header.

Print Coverage and Safe Margins

Letterheads should maintain a minimum 15mm left margin and 25mm top margin to keep header design out of the way of typed content. Common mistakes: a full-bleed coloured header that leaves insufficient space for the date/reference line, or a footer so close to the edge that it clips when printed on office printers with non-standard margins.

Watermark Printing

A light-toned logo or pattern printed as a watermark on the body of the sheet (not the header) is a premium detail seen in legal and financial correspondence. Requires a separate print pass and adds cost, but is achievable in offset runs of 2,000+ sheets.

Pricing: Corporate Letterhead in Gurugram 2026

Prices below are for A4, single-sided, 4-colour header print, standard bond paper, no lamination (letterheads are not laminated — they need to go through office printers):

Paper	500 sheets	2,000 sheets	5,000 sheets
80 GSM standard bond	₹1,800–₹2,500	₹4,500–₹6,500	₹9,000–₹13,000
100 GSM premium bond	₹2,400–₹3,200	₹6,000–₹8,000	₹12,000–₹16,000
120 GSM writing paper	₹3,000–₹4,200	₹7,500–₹10,000	₹15,000–₹20,000

Prices exclude GST (12% on printed letterheads, HSN 4817). Spot colour and Pantone matching add ₹500–₹1,000 to setup cost. Watermark printing adds 20–30% to total.

Complete Corporate Stationery: What to Order Together

Letterheads are almost always part of a broader stationery order. Ordering the full set at once saves on setup costs and ensures colour consistency across all items:

Letterhead (A4): Primary correspondence sheet
Continuation sheet: Plain or lightly branded sheet for multi-page letters (page 2 onwards)
Compliment slip (A5 or DL): Smaller branded sheet for informal notes
Printed envelopes (DL or C4): Matching envelope with return address and logo
Business cards: Same colour and font family as letterhead
Notepads: Branded top-bound notepad for meetings

When all items are printed in the same run using the same Pantone reference, colour consistency is guaranteed. Ordering them separately — or from different printers — almost always results in visible colour variation that is noticeable when all items appear together on a client's desk.

What to Send Your Printer

☑ Logo in vector format (.ai, .eps, or high-resolution .pdf) — not a JPEG from your website
☑ Brand colour values — Pantone reference, CMYK values, or HEX (your printer will convert)
☑ Final layout as a print-ready PDF with 3mm bleed
☑ Font files embedded or converted to outlines in the PDF
☑ Confirmation of paper weight and type
☑ Quantity per design (some companies have department-specific variants)

Order Corporate Letterheads in Gurugram

Rajesh Company prints corporate letterheads and complete stationery sets for companies across Gurugram, Delhi, and the wider NCR. We work with standard bond, premium writing papers, and specialty textured stocks. Spot colour and Pantone matching available for brand-critical jobs.

Send your specifications to +91 99101 48075 (WhatsApp) or fill out the quote form on our homepage. Standard letterhead orders typically complete in 3–5 working days; urgent runs in 24–48 hours for digital quantities under 1,000 sheets.